Accounts Payable Officer

Our strategic partner operates across multiple sites, with a finance function supporting payments, accounting, reporting, and audit requirements.

Location: Ho Chi Minh City, Vietnam

Employment type: Contract (8 months)

Summary

Our strategic partner is seeking an AP Officer to handle accounts payable activities, including payment document checks, payment preparation and forecasting, month-end reporting, and audit support. The role sits within ATS – Finance and reports to the Accounting Manager.

Job Responsibilities

Payment Document Review:

• Receive and review complete supporting documents from site accountants and users for compliance with company procedures and guidelines, ensuring accuracy and timely completion.

Payments & Payment Forecasting:

• Post accurate transactions in SAP, ensuring three-way matching (PO-GR/IR-invoice) and compliance with accounting standards.
• Post invoices in the same month they are received from end users.
• Offset down payments when processing the remaining payments to vendors.
• Check overdue consignments / GR / SES and remind end users or warehouse officers to clear them for timely invoice posting.
• Keep payment lists and payment tracking lists updated with a high level of accuracy.
• Provide accurate payment forecasts for each site on time.

Reporting & Month-end Activities:

• Clear down payments for utilities, internet, tax, customs, and other applicable items.
• Process intercompany accruals.
• Confirm intercompany balances.
• Prepare the input VAT report.
• Complete reporting and month-end activities accurately and within deadlines.

AP Reporting:

• Update the FX report and submit it to Treasury.
• Update deferred payments for goods.
• Review and update the status of each down payment item monthly.
• Review and update the status of consignments / GR / SES items outstanding for more than 60 days and AP items outstanding for more than 90 days.
• Prepare a breakdown of AP days by payment term.
• Prepare the e-invoice report.
• Deliver high-quality AP reports within the required timelines.

Audit Support:

• Provide valid documents requested by internal and external auditors within the required timelines.
• Follow up and obtain 100% of year-end audit confirmation letters from intercompany entities and vendors.

Other AP Activities:

• Complete other tasks assigned by the Accounting Manager within the required timelines.
• Adapt quickly to new processes and deliver the best possible results.
• Understand the overall work of the AP team.

Job Requirements

• Knowledge or education in Finance or Accounting.
• Experience in a comparable position at foreign companies and joint venture companies.
• Ability to communicate in spoken and written English.
• Ability to work under considerable pressure.
• Proactive, careful, accurate, and results-driven approach.
• Skills in Microsoft Office and SAP.

If you possess the required skills and experience and are ready to significantly contribute to the dynamic team, we warmly welcome your application at thanh.nguyen@peoplewise.vn or application@peoplewise.vn.

About PeopleWise Vietnam:

PeopleWise Vietnam is founded on the belief that people are at the core of organizational success. We provide comprehensive human resources consulting services to partners worldwide, including Executive Search and Talent Acquisition Solutions, Staffing Management Solutions, and People & Organizational Consulting Services.

We are proud to work with multinational corporations as well as leading local and foreign-invested enterprises, helping them build high-performing teams and achieve sustainable business growth. Our commitment is to deliver high-quality, cost-effective people solutions that create lasting competitive advantages and long-term value for both our clients and candidates.

To help you explore even more career opportunities, we invite you to join PeopleHays, our career platform, at https://peoplehays.com.

To learn more about PeopleWise Vietnam and our services, please visit https://peoplewise.vn/.