Staffing Services Assistant

As a Staffing Services Assistant at PeopleWise Vietnam, you will support the Staff Services team by providing administrative and operational support related to Payroll, C&B, and HR administration for the PeopleWise team and Staffing Services clients. The role offers hands-on exposure to full-cycle staff services operations within an HR Consulting environment, with a clear path for growth into a PeopleCare Assistant role.

Location: Ho Chi Minh City, Vietnam

Job Responsibilities

Payroll & C&B Support:

• Collect, verify, and input monthly payroll data (working days, overtime, leave, allowances, deductions) for Staffing Services clients and the PeopleWise team.
• Support accurate calculation of gross-to-net salary, including statutory insurance contributions and personal income tax (PIT).
• Assist in preparing monthly payrolls, payslips, and payment lists for review and approval.
• Support annual PIT finalization and other statutory payroll compliance tasks.
• Track and update payroll-related changes (new hires, terminations, salary adjustments, promotions) to ensure timely and accurate payroll processing.
• Coordinate with clients to collect and verify payroll inputs accurately and on time each month.
• Assist in administering employee benefits programs (health insurance, allowances, bonuses, and other welfare benefits) in line with client policies.
• Support salary and benefits benchmarking or data collection activities when required.
• Help maintain and update C&B policy documents, salary scales, and benefit schemes for internal reference.
• Assist in tracking compliance with labor regulations related to compensation, working hours, overtime, and statutory benefits.
• Support ad-hoc C&B-related requests from clients or the internal team (e.g., salary certificates, benefit inquiries).

HR Administration:

• Support the preparation, filing, and management of employee records, labor contracts, and HR documents for Staffing Services clients.
• Assist with onboarding and offboarding administrative procedures (new hire documentation, exit checklists, etc.).
• Update and maintain accurate HR/employee data in internal systems or trackers.
• Support other HR administrative tasks such as certificate issuance, statutory labor reporting, and internal HR communications.
• Other tasks assigned depending on project workload.

Reporting & Data Management:

• Prepare and update regular payroll and headcount reports for internal management and clients.
• Track and consolidate staff data (attendance, leave, turnover, etc.) to support timely and accurate reporting.
• Perform data checks and quality control to ensure accuracy of payroll and HR data before submission.

Client & Team Coordination:

• Coordinate with Staffing Services clients and internal stakeholders to ensure timely and accurate service delivery.
• Communicate effectively in English with international/foreign clients.
• Provide administrative support to the PeopleWise team on HR/People matters as needed.
• Actively learn the HR Consulting business model, payroll/C&B best practices, and PeopleWise’s service standards to build a long-term career path.

Job Requirements

• Educational Qualification: Currently a final-year student (or recent graduate) majoring in Human Resources, Business Administration, Accounting or a related field.
• Industry Knowledge: Strong interest in building a long-term career within an HR Consulting firm environment.
• Organization & Administration: Good numerical accuracy, with the ability to manage payroll and HR administrative tasks accurately.
• Communication Skills: Good English communication skills (verbal and written).
• Presentation & Language Skills: Good interpersonal skills to work effectively with the internal team and clients.
• Attention to Detail: Detail-oriented, responsible, and eager to learn, able to manage multiple tasks accurately.

If you possess the required skills and experience and are ready to significantly contribute to the dynamic team, we warmly welcome your application at quyen.tran@peoplewise.vn or hr@peoplewise.vn.

About PeopleWise Vietnam:

PeopleWise Vietnam is founded on the belief that people are at the core of organizational success. We provide comprehensive human resources consulting services to partners worldwide, including Executive Search and Talent Acquisition Solutions, Staffing Management Solutions, and People & Organizational Consulting Services.

We are proud to work with multinational corporations as well as leading local and foreign-invested enterprises, helping them build high-performing teams and achieve sustainable business growth. Our commitment is to deliver high-quality, cost-effective people solutions that create lasting competitive advantages and long-term value for both our clients and candidates.

To help you explore even more career opportunities, we invite you to join PeopleHays, our career platform, at https://peoplehays.com.

To learn more about PeopleWise Vietnam and our services, please visit https://peoplewise.vn/.