HR Executive

Our Partner is an international retail chain brand devoted itself to providing fashionable design, high-quality products and excellent shopping experience, with 5,000 stores and over 50,000 employees worldwide.

Location: Ho Chi Minh City, Vietnam

Job Responsibilities

Perform Recruitment, Timekeeping & Payroll, declaration of Social Insurance, Personal Income Tax and monthly Trade Union fees for the company’s office and store employees in Ho Chi Minh City, with specific duties including:

Timekeeping:

• Verify and reconcile timekeeping data for all company employees via the software.
• Handle cases of missed clock-ins/outs and incorrect time entries according to company regulations.
• Track employees’ annual leave on a monthly/annual basis.

Payroll, Social Insurance, Personal Income Tax and Trade Union:

• Prepare monthly payroll and calculate monthly sales commissions for store sales staff.
• Address employee inquiries regarding salary, bonuses and insurance monthly (as needed).
• Prepare monthly Social Insurance cost reports; declare and process monthly/quarterly Personal Income Tax.
• Manage procedures for registering new hires and terminations (increase/decrease reporting), information updates, processing sickness and maternity leave benefits, and finalizing social insurance books for employees (SI, HI, UI) monthly.
• Trade Union: Prepare cost reports and track union fee payments.

Labor Contracts:

• Monitor labor contracts monthly for employees completing their probation period.
• Manage the renewal process for existing employees’ labor contracts.
• Prepare contract appendices and collaborator agreements for company personnel as required.

Other Tasks:

• Handle administrative tasks for the HCMC office, including managing expenses for phone, internet, employee business travel, etc.
• Draft documents and emails to communicate company-wide regarding benefit policies, employee rights, or updates to Labor Law, Social Insurance Law, etc.
• Coordinate and perform other tasks as assigned by the direct manager and the Board of Directors/Management, including English-Chinese-Vietnamese translation/interpretation.

Job Requirements

• Age: 22 – 35 years old.
• Education: College/University degree in HR Management or related fields.
• Languages: Fluent in both Chinese and English (all four skills: listening, speaking, reading, writing).
• Experience: Minimum 01 year of experience in C&B or a similar HR role. Candidates without experience may be considered for training.
• Solid understanding of Vietnamese Labor Law, Social Insurance, Health Insurance regulations, and common market practices regarding employee benefits.
• Proficient in MS Office suite (Excel, Word).
• Proactive, candid, enthusiastic, and able to work independently.

If you possess the required skills and experience and are ready to significantly contribute to the dynamic team, we warmly welcome your application at yen.le@peoplewise.vn or application@peoplewise.vn.

About PeopleWise Vietnam:

PeopleWise Vietnam was founded with the mission of positively impacting our community by improving the quality of the labor force, addressing workforce dynamics, and enhancing its effectiveness. During our initial phase, we provided solutions and human resources consulting services to our partners worldwide, including workforce advisory, organizational diagnosis, career transition, training services, talent management, and staffing solutions that align with each organization’s values and vision, driving business success.

Visit us at our website: https://peoplewise.vn/