Business Assistant

As a Business Assistant at PeopleWise Vietnam, you will support our recruitment and business operations by building talent pipelines, sourcing and screening candidates, engaging with potential talents, and coordinating interview processes. You will work closely with leaders to ensure a positive experience for both candidates and clients while contributing to our mission of connecting organizations with the right people for the right opportunities.

Type of contract: Internship/Contract (6 months to 1 year) 

Job Responsibilities:

Talent Sourcing & Acquisition:

• Search candidate’s profiles on job boards, develop talent acquisition activities on social media, approach and sell job openings.
• Advertise jobs on social media, job boards, and professional networks to attract talent for the role.
• Present jobs to potential candidates, share client insights, job descriptions, and attract suitable talents for the role.
• Assist the interview arrangement and provide support during the interview process with PeopleWise Vietnam and clients.
• Networking and attending industry events, conferences to expand your professional network and generate leads.

Client Prospecting:

• Support business in actively identify and target potential clients who would benefit from our Executive Search services.
• Approach potential clients and introduce Executive Search Services.
• Conduct market research to understand industry trends, market insights, and potential client needs.

Business Operation:

• CV Formatting: Format, review, and standardize candidate CVs in accordance with company templates, branding, and quality standards.
• Job Posting: Create, update, and maintain job postings accurately across the CRM system, PeopleWise website, and PeopleHays platform.
• LinkedIn Network: Support the growth of the company’s LinkedIn presence by expanding professional connections, engaging with relevant talent pools, and promoting employer branding activities.
• Employee Engagement: Collaborate with leaders and internal teams to organize employee engagement programs, team-building activities, and company events.
• Operational & Administrative Support: Provide day-to-day operational and administrative assistance to ensure smooth business and recruitment processes.

Internal Teamwork:

• Tracking and Reporting: Maintain accurate and up-to-date records of client interactions, recruitment activities, and the recruitment process. Provide weekly reports to leaders.
• Collaboration: Work closely with the team to align sales efforts with overall business objectives.

Job Requirements:

• Educational Qualification: Fresh graduates or final-year students awaiting completion of a Bachelor’s degree in Business Administration, Marketing, Human Resources, or a related field.
• Industry Knowledge: Interest in or familiarity with the HR services industry, particularly Executive Search and Recruitment Consulting, is an advantage.
• Organization & Administration: Strong organizational skills with the ability to maintain candidate databases, manage CV and contact records, coordinate interview schedules, and prepare recruitment-related documentation and reports.
• Communication Skills: Strong verbal and written communication skills, with the ability to present job opportunities, conduct candidate screenings, coordinate interviews, and support reference-checking activities.
• Presentation & Language Skills: Good presentation, interpersonal, and English communication skills, both written and spoken.
• Attention to Detail: Ability to work accurately and efficiently while managing multiple tasks in a fast-paced environment. 

What We Offer:

• Opportunity to become a full-time employee and develop your career at PeopleWise Vietnam.
• Attractive incentive scheme and performance-based bonuses.
• A structured learning journey to develop your capabilities and gain international exposure through interactions with global clients.
• Professional and hybrid working environment (3 days onsite per week).

If you possess the required skills and experience and are ready to contribute significantly to our dynamic team, we warmly welcome your application at hr@peoplewise.vn.

About PeopleWise Vietnam:

PeopleWise Vietnam is founded on the belief that people are at the core of organizational success. We provide comprehensive human resources consulting services to partners worldwide, including Executive Search and Talent Acquisition Solutions, Staffing Management Solutions, and People & Organizational Consulting Services.

We are proud to be a trusted partner of multinational corporations and a strategic partner to leading local and foreign-invested enterprises. We are committed to delivering high-quality, cost-effective solutions that create strong competitive advantages in the marketplace and generate sustainable value for our long-term partners.

Visit us at our website: https://peoplewise.vn/