Accounts Payable Manager

Our strategic partner specializes in supplying ingredients for the personal care and home care sectors. The business is currently expanding its operations in Vietnam and is seeking multiple new positions to support its growth strategy and business expansion in the next development phase.

Job Responsibilities 

• Manage and supervise the end-to-end Accounts Payable process across centralized operations.
• Receive and process payment requests in accordance with internal procedures.
• Review supporting documents to ensure completeness, validity, and compliance requirements.
• Record liabilities accurately under the appropriate entity and financial classification.
• Prepare payment proposals while ensuring all transactions are supported by proper and compliant documentation.
• Ensure no payment transactions are processed outside established procedures or control mechanisms.
• Review domestic and overseas contracts focusing on payment schedules, financial commitments, invoicing terms, taxation matters, and penalty clauses.
• Identify and escalate contract terms that may create unfavorable financial exposure.
• Assess international payment conditions including T/T, L/C, DP, DA, and applicable trade terms.
• Coordinate with Treasury functions to arrange and monitor L/C execution while ensuring consistency between contract terms and payment instruments.
• Develop control standards for contracts, purchase orders, invoices, and acceptance documentation.
• Ensure proper three-way matching between PO, goods receipt, and invoice documentation while enforcing strict payment control procedures.
• Monitor overseas payments related to raw materials, capital expenditures, and international services to ensure compliance with foreign exchange requirements.
• Act as the primary checkpoint for validating all company expenditures.
• Ensure expenses including logistics, transportation, and service-related costs are supported by approved agreements, free from duplication, and aligned with approved budgets.
• Ensure supplier invoices comply with validity, reasonableness, and legal requirements to minimize tax exposure and non-deductible expenses.
• Track spending against approved budgets and report any over-budget items to relevant stakeholders.
• Ensure proper allocation of expenses according to financial dimensions including cost centers, expense categories, and business units.
• Prepare weekly and monthly payment plans in line with service level requirements.
• Coordinate with Treasury management regarding cash flow planning and liquidity management.
• Establish and manage vendor credit terms and payment conditions while periodically evaluating supplier credit performance and DPO optimization.
• Maintain and control vendor master data within ERP systems to ensure accuracy and prevent unauthorized bank information modifications.
• Collaborate with internal control functions to minimize fraud risks related to vendor management.
• Develop and maintain group-wide policies related to accounts payable, expense control, vendor payment, and reimbursement processes.
• Establish detailed standard operating procedures for invoice handling, approval workflows, and exception management.
• Participate in ERP implementation, AP automation initiatives, and reporting dashboard development for AP performance management.
• Coordinate with internal stakeholders to ensure documentation readiness, approval compliance, and support audit or legal review activities.
• Work closely with Treasury, Procurement, Legal, and business teams regarding payment activities, contract matters, and operational spending requirements.
• Lead and manage the AP team through task allocation, coaching, training, and performance evaluation.
• Drive workflow optimization initiatives through automation while ensuring operational efficiency and SLA achievement.

Job Requirements 

• Bachelor’s degree in Finance, Accounting, Economics, Business Administration, or related disciplines.
• Minimum 5–7 years of experience in Accounts Payable management.
• Experience working within trading, distribution, or multi-entity business environments.
• Experience leading teams with more than 10 members.
• Strong understanding of Accounts Payable operations, financial processes, taxation compliance, and international payment activities.
• Strong cross-functional collaboration and communication skills with the ability to enforce compliance standards effectively.
• Strong leadership capability with the ability to balance operational support and governance requirements.
• Solid understanding of AP workflows and tax regulations related to compliant documentation.
• Ability to work effectively under pressure and manage deadlines and KPI commitments.
• Proficiency in ERP systems such as SAP, Oracle, or Microsoft Dynamics.
• Strong skills in Microsoft Excel and Power BI.
• Good command of English communication in all four skills.

If you possess the required skills and experience and are ready to significantly contribute to the dynamic team, we warmly welcome your application at thanh.nguyen@peoplewise.vn or application@peoplewise.vn.

About PeopleWise Vietnam:

PeopleWise Vietnam is founded on the belief that people are at the core of organizational success. We provide comprehensive human resources consulting services to partners worldwide, including Executive Search and Talent Acquisition Solutions, Staffing Management Solutions, and People & Organizational Consulting Services.

We are proud to be a trusted partner of multinational corporations and a strategic partner to leading local and foreign-invested enterprises. We are committed to delivering high-quality, cost-effective solutions that create strong competitive advantages in the marketplace and generate sustainable value for our long-term partners.

Visit us at our website: https://peoplewise.vn/