Logistics Executive

Our strategic partner specializes in supplying ingredients, additives, and related commodities for various manufacturing industries. The business is currently expanding its operations in Vietnam and is seeking multiple new positions to support its growth strategy and business expansion in the next development phase.

Location: Ho Chi Minh City, Vietnam

Summary

Our strategic partner is seeking a Logistics Executive to coordinate shipping bookings and monitor payments. The role covers booking requests, freight forwarder coordination, shipment schedules, booking records, cost control, payment documentation, and related reporting.

Job Responsibilities

• Coordinate shipping bookings and follow up on payments.
• Receive booking requests from CSR and Sales, review Sales Orders (SO) with available stock, and check booking plans with CSR.
• Arrange shipping bookings:
• For sales terms that include freight, consult the rate schedules uploaded to SharePoint by the pricing team and select a freight forwarder (FWD) suited to shipment requirements.
• Contact FWDs for vessel schedules, including ETD, ETA, and Free Time, and place bookings.
• For sales terms that exclude freight, send shipment details to the customer-nominated FWD or submit them through the shipping line’s website using the information provided by the customer, then follow up to obtain the booking.
• Track booking progress by entering booking details into the system, notifying relevant departments to arrange dispatch, and monitoring and adjusting bookings when needed.
• After vessel departure, check the DN, confirm invoice issuance, and prepare payment requests for Accounting.
• Monitor and control the associated costs.
• Coordinate shipment-volume tracking and monthly FWD performance reviews.
• Prepare related reports as required from time to time.

Job Requirements

• University degree in Foreign Trade, International Business, Logistics, or Commerce.
• At least 1 year of experience in a comparable position.
• Proficiency in Microsoft Office.
• Proactive, sociable, energetic, lively, and quick to respond.

If you possess the required skills and experience and are ready to significantly contribute to the dynamic team, we warmly welcome your application at thanh.nguyen@peoplewise.vn or  application@peoplewise.vn.

About PeopleWise Vietnam:

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