Specification & System Manager

Our strategic partner specializes in supplying ingredients, additives, and related commodities for various manufacturing industries. The business is currently expanding its operations in Vietnam and is seeking multiple new positions to support its growth strategy and business expansion in the next development phase.

Location: Binh Duong, Vietnam

Summary

Our strategic partner is seeking a Specification & System Manager to govern specifications, technical documentation, product master data, and change controls for raw materials, packaging, semi-finished and finished products, and production processes. This permanent role reports to the Head of R&D and connects R&D, Quality, Regulatory, Production, Procurement, Sales, customer technical teams, and Supply Chain.

Job Responsibilities

Product Specifications Management:

• Own the preparation and ongoing upkeep of product specifications, COAs, technical data sheets, allergen statements, GMO declarations, and related technical records.
• Verify that specifications remain accurate and consistent with approved formulations and manufacturing processes.
• Introduce common specification-management practices across business units and product categories.
• During development and commercialization, work jointly with R&D and Quality to confirm technical compliance.

Specification System & Document Control:

• Control the specification lifecycle from drafting, review, and approval through release, training, implementation, revision, archiving, and withdrawal of obsolete documents.
• Define document-coding conventions, version controls, approval matrices, and scheduled review cycles.
• Keep technical documentation controlled, traceable, and audit-ready.
• Implement controls that prevent outdated or unapproved specifications from being used in production, quality control, customer documentation, or audits.

Regulatory Affairs & Compliance:

• Align products with domestic and international food regulations, legal obligations, customer requirements, and compliance standards.
• Assess new food legislation, regulatory policies, import and export rules, and industry standards to determine their implications.

Cross-functional Collaboration:

• Coordinate with R&D, Quality, Procurement, Manufacturing, and Commercial teams on compliance throughout the product lifecycle.
• Embed regulatory and compliance reviews into new-product initiatives from the early development stages.
• Support supplier compliance and review supplier technical documentation.

Continuous Improvement & Governance:

• Develop and refine compliance procedures, specification systems, and document-control processes.
• Advance the digitalization and database management of specifications and compliance records.
• Keep internal stakeholders informed through compliance training and regulatory briefings.

Job Requirements

• Bachelor’s degree or higher in Food Technology, Food Science, Biotechnology, Chemistry, Regulatory Affairs, or a related field.
• Minimum of 5–8 years’ experience within Food Ingredients, FMCG, Food Manufacturing, or related industries, focusing on Regulatory Affairs, Product Compliance, Technical Services, or Specification Management.
• Strong knowledge of food regulations, technical compliance standards, and labeling obligations.
• Experience in providing support to B2B customers and managing technical documentation.
• Strong understanding of end-to-end product compliance processes and food regulatory frameworks.
• Experience with regulatory requirements for international markets and exports.
• Familiarity with certifications and standards such as FSSC 22000, HACCP, HALAL, ISO, BRC, or their equivalents.
• Candidates with experience in food ingredients, flavors, seasonings, beverages, bakery, dairy, or nutrition are preferred.
• Strong documentation and analytical capabilities, with close attention to detail.
• Effective skills in project coordination and stakeholder management.
• Good abilities in communication and problem-solving.
• Proficient in Microsoft Office and specification or document-management systems.
• English proficiency at a working level.

If you possess the required skills and experience and are ready to significantly contribute to the dynamic team, we warmly welcome your application at thanh.nguyen@peoplewise.vn or application@peoplewise.vn.

About PeopleWise Vietnam:

PeopleWise Vietnam is founded on the belief that people are at the core of organizational success. We provide comprehensive human resources consulting services to partners worldwide, including Executive Search and Talent Acquisition Solutions, Staffing Management Solutions, and People & Organizational Consulting Services.

We are proud to work with multinational corporations as well as leading local and foreign-invested enterprises, helping them build high-performing teams and achieve sustainable business growth. Our commitment is to deliver high-quality, cost-effective people solutions that create lasting competitive advantages and long-term value for both our clients and candidates.

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To learn more about PeopleWise Vietnam and our services, please visit https://peoplewise.vn/.