HR Specialist (Japanese Speaking)

Our strategic partner is a leading wine wholesaler and retailer in Asia, currently expanding their operation in the Vietnam market.

Location: Ho Chi Minh City, Vietnam

Job Responsibilities

Human Resources Duties:

• Monitor the working status and attendance of all employees.
• Support the monthly payroll process, which includes checking attendance records, managing leave and overtime, handling social insurance procedures, and preparing required labor reports for government agencies.
• Manage PIT calculations and related procedures for both Vietnamese and expatriate staff.
• Handle the complete onboarding process for all new hires.
• Ensure all staff members understand and adhere to current company regulations and policies, and report on compliance.
• Serve as a point of contact for employee relations matters.
• Maintain organized and systematic HR records, documents, filing systems.
• Manage the initial stages of recruitment, either through direct hiring or by coordinating with external agencies.
• Collaborate with the GA-HR Manager to process visas, work permits and other administrative requirements for foreign employees and visitors.
• Provide recommendations to management for improving internal regulations, policies, and HR procedures as needed.
• Perform other duties as assigned by the line manager

Office Admin duties:

• Maintain the inventory of office supplies to ensure the office runs smoothly.
• Act as the main contact for and manage relationships with external vendors and suppliers.
• Work with internal teams and departments to improve office workflow and the overall work environment.
• Implement and oversee administrative policies to enhance operational efficiency.
• Arrange travel schedules and accommodations for employee business trips and corporate events.
• Perform other administrative tasks as requested by the line manager.

Job Requirements

• A minimum of 3 years of experience in an HR role within a FDI company.
• Fluency in both spoken and written Japanese (equivalent to N2 level).
• Demonstrated experience working as a human resources specialist in an FDI environment.
• Strong knowledge of Vietnamese Labor Law and other relevant regulations.
• Familiarity with standard office management and administrative practices.
• Excellent communication, interpersonal, negotiation skills.
• Proficient in using Microsoft Office Suite (Excel, Outlook, PowerPoint, etc.).
• A university or college degree in any major.
• Conversational English ability is a plus.
• Experience with visa and work permit processing for expatriates is preferred.
• An interest in or appreciation for wine is considered an advantage.

If you possess the required skills and experience and are ready to significantly contribute to the dynamic team, we warmly welcome your application at giang.nguyen@peoplewise.vn or application@peoplewise.vn.

About PeopleWise Vietnam:

PeopleWise Vietnam was founded with the mission of positively impacting our community by improving the quality of the labor force, addressing workforce dynamics, and enhancing its effectiveness. During our initial phase, we provided solutions and human resources consulting services to our partners worldwide, including workforce advisory, organizational diagnosis, career transition, training services, talent management, and staffing solutions that align with each organization’s values and vision, driving business success.

Visit us at our website: https://peoplewise.vn/