GA & HR Manager

Our strategic partner is a leading wine wholesaler and retailer in Asia, currently expanding their operation in the Vietnam market.

Job Responsibilities 

The GA & HR Manager is responsible for overseeing the overall administrative operations of the office as well as managing the company’s human resources functions.

This role reports directly to the COO/CEO. 

Human Resources Management

• Develop and execute HR strategies, policies, and procedures that align with the company’s business objectives, including recruitment processes, onboarding and offboarding procedures, performance management frameworks, and training and development initiatives.
• Design and manage compensation and benefits programs such as payroll administration, salary structures, and employee welfare programs.
• Deliver and organize necessary training programs for GA & HR team members.
• Advise and support management and employees on employee relations matters including dispute resolution, disciplinary actions, and grievance management.
• Prepare HR reports and analytical metrics for management review and decision-making.
• Ensure company compliance with labor laws, relevant regulations, and industry standards while recommending updates to internal policies and procedures when necessary.
• Monitor changes in employment regulations and HR practices to ensure company policies remain compliant with current legal requirements.
• Take responsibility for payroll processing and personal income tax reporting obligations related to employees.
• Oversee legal and compliance matters related to employee relations, reporting to headquarters or regional headquarters, and coordinating with Vietnamese government authorities.
• Manage and supervise the administration of employee benefits and company activities such as business travel, health insurance, leave management, company trips, and year-end events.
• Maintain accurate and updated employee records including personnel files, payroll information, and attendance tracking.
• Collaborate with cross-functional teams including HQ and RHQ to support organizational development, talent management strategies, and change management initiatives.

General Affairs Management 

• Ensure smooth and efficient daily office operations.
• Supervise and coordinate administrative support activities and office facility management.
• Establish and maintain effective working relationships with external stakeholders such as office landlords, office supply vendors, service providers, and related partners.
• Coordinate with relevant departments to prepare and manage required documentation including contracts, agreements, powers of attorney, permits, approvals, and internal correspondence.
• Handle procedures related to foreign employees including visas, work permits, and temporary residence cards in a timely manner.
• Manage procedures related to company licenses and legal certifications.
• Work with internal teams to process essential administrative documentation such as contracts, management decisions, agreements, permits, approvals, and official correspondence.
• Support vendor and supplier management activities including sourcing, contracting, monitoring performance, and processing vendor payments accurately and on time.

Job Requirements 

Experience

 Minimum 5 years of experience in roles related to human resources and administration.

• At least 3 years of experience in a managerial position.
• At least 3 years of experience working in FDI companies or international working environments in related roles.

 Technical and Soft Skills – Essential

 Demonstrated experience in human resources management or senior HR specialist roles within foreign-invested companies or international working environments.

• Strong discipline in work organization and effective task management capabilities.
• Solid understanding of labor laws and related legal regulations and practices.
• Good knowledge of personal income tax regulations and related legal requirements.
• Familiarity with administrative and office management procedures.
• Excellent communication and interpersonal skills including relationship management and negotiation abilities.
• Good Japanese communication skills in both spoken and written forms for work-related communication.
• Good English communication skills for internal communication and email correspondence.
• Ability to work effectively under pressure with a positive attitude, service mindset, and integrity.
• Strong proficiency in Microsoft Office applications including email, Excel, Outlook, and PowerPoint.
• Bachelor’s degree from a university in any major.

Desirable 

• Understanding of company internal policies and regulatory frameworks.
• Experience handling administrative procedures for foreign employees.
• Interest or enthusiasm for wine products.

If you possess the required skills and experience and are ready to significantly contribute to the dynamic team, we warmly welcome your application at giang.nguyen@peoplewise.vn or application@peoplewise.vn.

About PeopleWise Vietnam:

PeopleWise Vietnam is founded on the belief that people are at the core of organizational success. We provide comprehensive human resources consulting services to partners worldwide, including Executive Search and Talent Acquisition Solutions, Staffing Management Solutions, and People & Organizational Consulting Services.

We are proud to be a trusted partner of multinational corporations and a strategic partner to leading local and foreign-invested enterprises. We are committed to delivering high-quality, cost-effective solutions that create strong competitive advantages in the marketplace and generate sustainable value for our long-term partners.

Visit us at our website: https://peoplewise.vn/